Privacy Policy
This Privacy Policy describes how aime52 Ltd processes personal data in connection with the aimeXM platform. This page is maintained by aime52 Ltd as editable information and must be reviewed by legal counsel before publication.
07th July, 2026
1. Who we are
aimeXM is operated by aime52 Ltd. This Privacy Policy explains how we collect, use, store, and protect personal data when you use the aimeXM platform, website, and related services.
2. Data we collect
We collect data needed to deliver examination services and operate the platform. This may include account information, contact details, identity and biometric data processed by customer organisations, examination records, usage logs, and technical data such as IP addresses and device information. The exact categories depend on the role of the user and the deployment.
3. How we use your data
We use personal data to provide and maintain the platform, authenticate users, enable examination workflows, communicate about service matters, improve security and performance, and comply with legal obligations. We do not use personal data for unrelated advertising purposes.
4. Legal basis for processing
Processing is based on the performance of our contract with the customer organisation, compliance with legal obligations, legitimate interests in operating a secure examination platform, and, where required, consent obtained by the customer organisation or by aime52 Ltd.
5. Data sharing
We share personal data only with the customer organisation that owns the examination, authorised service providers who support the platform under strict confidentiality and security obligations, and where required by law or regulatory authorities. We do not sell personal data.
6. International transfers
aimeXM is designed for sovereign, in-country deployments. Where any data transfer across borders is necessary, we rely on appropriate safeguards such as standard contractual clauses or adequacy decisions, in accordance with applicable data protection law.
7. Data retention
We retain personal data for as long as necessary to provide the service, satisfy examination and legal record-keeping requirements, and resolve disputes. Retention periods are set by the customer organisation within the limits permitted by law and contract. [Insert specific retention schedule here after review.]
8. Your rights
Depending on your jurisdiction, you may have rights to access, correct, delete, restrict, or object to processing of your personal data, and to receive data in a portable format. Requests should be submitted to the customer organisation or to aime52 Ltd using the contact details below.
9. Security
We implement technical and organisational measures designed to protect personal data from unauthorised access, alteration, disclosure, or destruction. These include encryption, access controls, audit logging, and default-deny infrastructure. Security is a shared responsibility: customer organisations must also maintain appropriate access controls and user policies.
10. Cookies and analytics
The aimeXM platform may use essential cookies and similar technologies required for operation. We minimise the use of non-essential tracking and will describe any analytics or marketing cookies in a separate cookie notice where applicable.
11. Changes to this policy
We may update this Privacy Policy from time to time. Material changes will be communicated with reasonable notice through the platform or to the customer contact on record. The effective date at the top of this page reflects the latest revision.
12. Contact us
For privacy questions or data subject requests, please contact aime52 Ltd through the contact details on the aimeXM website or through your designated account representative. [Insert DPO or privacy contact details here after review.]